Job Information
Carsome Junior Executive, Branch Admin in Bayan Lepas, Malaysia
Embark on a career at CARSOME, where our vision is to create the most trusted vehicle ownership ecosystem that is driven by technology and data. Join us in our mission to deliver unparalleled peace of mind to customers throughout their pre-owned vehicle ownership experience. At CARSOME, we are guided by values that prioritize our customers, encourage collaborative problem-solving, strive for continuous improvement, and foster bold yet thoughtful innovation. We're committed to efficient, humble leadership and taking ownership in our roles, always aiming to positively impact our employees, customers, and community
About You
CARSOME is looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. You will have to ensure the efficient and smooth day-to-day operation of our office. You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. It is also required to have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry.
Your Day-to-Day
Serving customer or dealers
Managing branch cheque listing & usage
Managing and arrangement on daily trailer activities
Managing Petty cash by compiling & reimbursement
Monitoring and manage branch stock & documentation
Arranging daily appointments by communicating sales and operation team.
Collaborate with administrative assistants to handle requests and queries from each department regarding of any operation matters at branches
You Know-How
3+ years' experience of working on an Administrative Assistant or other relevant position
Significant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines
Good practical experience with MS Office, particularly MS Excel and MS PowerPoint
Strong time management and problem solving skills with the ability to prioritize work
Outstanding written and verbal communication skills, with close attention to detail
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative Assistant or a Secretary will be a bonus